Privacy Notice

This Privacy Notice will illustrate how your personal data and, if applicable, special categories of personal data will be used by Link.

It provides you with information about your rights under the General Data Protection Regulation (EU) 2016/679 [GDPR] and the Data Protection Act 2018 [the Data Protection Legislation] and how to action these rights.

Who we are

The Link group of companies is committed to protect your privacy. 

Each Link group company has entered into a Data Processing Agreement with the other Link companies, which sets out clearly how and why information may be shared. This ensures we can provide you with the services you expect from us at the same time as meeting our data protection obligations.

The Link group is made up of Link Group (the parent company), Link Housing Association, LinkLiving, Link Property, Horizon Housing Association, Larkfield Housing Association and West Highland Housing Association. Each member of the group is registered as a controller with the Information Commissioner’s Office [ICO].

The data protection principles set out how personal data should be managed.

1. Lawfulness fairness and transparency
2. Purpose limitation
3. Data minimisation
4. Accuracy
5. Storage limitation
6. Integrity and confidentiality

We aim for this privacy notice to be clear but comprehensive and provide you with all the information you need to understand how we will manage your data.

To find out about your data is processed by a specific Link service, please click below: 

Link Housing Tenants Older Person's Service Tenants
PSL Tenants PSL Landlords
Factored Owners Shared Ownership Owners
Commercial Leases Members
Board Members Link2Let Tenants
Link2Let Landlords Advice Services - Digital Inclusion 
Advice Services - Money Advice Advice Services - Welfare Advice
Current Volunteers Former Volunteers
Former Worker Former Employee
Job Applicant - Online Job Applicant - Non-online
Freedom of information requests Supplier and Contractor

What is Data?

Personal Data
Special categories of personal data

Link is a controller of your personal data. This means that we decide the purpose and conditions of processing of your personal data.

Any supplier, contractor or other third party with whom we share data is called a processor.

What are the conditions of processing?

The conditions of processing are basically the legal reasons for processing your personal data. We have to make it very clear why we process your data.

In processing your personal data or special category personal data, Link will rely on one or more of the following conditions of processing, depending on what we are using your personal data for: 

Personal data

Legal Obligation
Vital Interests
Public Task
Legitimate Interests

Special categories of personal data

Explicit Consent
Employment Law
Vital Interest
Legal Claims
Public Interest
Medical Diagnosis and Treatment

Your rights

You have a number of rights under the Data Protection Legislation which are outlined and explained below.

The right to be informed how your personal data is processed
The right to access your personal data
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
How to action your rights under the Data Protection Legislation
The right to complain to the ICO