Link Housing - Advice Services - Welfare Advice
Link’s Advice Service provides a range of services including welfare benefits advice and support to Link tenants and sharing owners. Services are free, impartial and confidential and include income maximization, assistance to claim social security benefits and tax credits and appeal benefit decisions.
Services are offered to minimize the impacts of welfare reforms, combat poverty and promote tenancy sustainment.
- What data we need
To allow us to provide the service you would expect from us, we process the following information about you:
- Telephone number(s)
- National Insurance number
- Date of birth
- Email address
- Health information
- Bank account details
- Sexual orientation
- Alternative contacts
- Dependant(s) name and date of birth
- Partner name, date of birth, NI number, marital status, ethnicity, economic status, gender, marital status, date of death
- Why we need it
We need your information and will use your information:
- to enable us to supply you with the services and information which you have requested or expect from us
- to provide you with advice and information about social security benefits and tax credits
- to assess your eligibility and entitlement to social security benefits and tax credits and assist you to make relevant claims
- to assess your entitlement to charitable grants, Scottish Welfare Fund and other non statutory benefits including food banks and assist you to make relevant claims
- to assess the appropriateness of disputing and/or appealing a benefit decision and assist you to submit these
- to demonstrate our compliance with our Scottish National Standards for Information and Advice Providers accreditation
- to analyse what we collect so that we can administer, support and improve our business and the services we offer
- to contact you in order to send you details of any changes to the benefit systems which may affect you
- for all other purposes consistent with the proper performance of our operations and business
- to contact you for your views on our services.
- Where we store your data
Your data is stored electronically on Advice Pro case management system.
- How long we will keep your information
We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.
We will generally keep your information for the following minimum periods after which this will be destroyed if it is no longer required for the reasons it was obtained.
All personal and sensitive data processed by the Welfare Rights team will be retained for five years before being confidentially destroyed.
Our full retention schedule is available here.
- What’s the legal justification?
The Welfare Rights Service receives referrals from Link Housing and process all data based on the consent of the customer.
- Sharing your Information
The information you provide to us will be treated by us as confidential.
We may disclose your information to third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:
- ACM Solutions who provide the Advice Pro case management system
- Receiving data about you
We may receive the following information from third parties:
- Benefits information including from Department of Work and Pensions and Local Authority.
- Updating your information
If your details change, please contact Customer Service Centre 03451 400 100 to inform us to ensure that all of the information we hold about you is up to date.
- Data Protection Officer
You can contact our data protection officer at email@example.com or by post to Link House, 2c New Mart Road, Edinburgh EH14 14L.
- Changes to our privacy notice
Our privacy notice is regularly kept up to date and this version was updated on 8 November 2021. The latest full version is always available from our website.