To allow us to provide the service you would expect from us, we process the following information about you:
- Name
- Address
- E-mail address
- Bank Details (for re-imbursement of travel expenses)
We need and will use your information to enable us to send information regarding General Meetings and other communications to Link Group Ltd members as governed by the registered Rules of Link.
Your personal data will be securely stored electronically on laptop computers and other devices which are password protected and encrypted. Paper files will be stored in locked cabinets.
We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.
We will generally keep your information for the following minimum periods after which this will be destroyed if it is no longer required for the reasons it was obtained.
| Document Type |
Retention Period |
| Personal information |
Two years after surrendering share |
| Bank details |
Six years |
Our full retention schedule is available here.
The information you provide to us will be treated by us as confidential.
We may disclose your information to third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:
- External Auditors
- Internal Auditors
If your details change, please contact Corporate Services to inform us to ensure that all of the information we hold about you is up to date.
You can contact our data protection officer at datamanagement@linkhaltd.co.uk or by post to Link House, 2c New Mart Road, Edinburgh EH14 14L.
Our privacy notice is regularly kept up to date and this version was updated on 8 November 2021. The latest full version is always available from our website.
