Link Group - Members
We will provide services to support Link Group Ltd members as governed by the registered Rules of Link Group Ltd.
- What data we need
To allow us to provide the service you would expect from us, we process the following information about you:
- E-mail address
- Bank Details (for re-imbursement of travel expenses)
- Why we need it
We need and will use your information to enable us to send information regarding General Meetings and other communications to Link Group Ltd members as governed by the registered Rules of Link.
- Where we store your data
Your personal data will be securely stored electronically on laptop computers and other devices which are password protected and encrypted. Paper files will be stored in locked cabinets.
- How long we will keep your information
We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.
We will generally keep your information for the following minimum periods after which this will be destroyed if it is no longer required for the reasons it was obtained.
Document Type Retention Period Personal information Two years after surrendering share Bank details Six years
Our full retention schedule is available here.
- What’s the legal justification?
Data Type Condition of Processing Name Consent Address Consent Email address Consent Bank Details (for re-imbursement of travel expenses) Consent
- Sharing your Information
The information you provide to us will be treated by us as confidential.
We may disclose your information to third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:
- External Auditors
- Internal Auditors
- Updating your information
If your details change, please contact Corporate Services to inform us to ensure that all of the information we hold about you is up to date.
- Data Protection Officer
You can contact our data protection officer at firstname.lastname@example.org or by post to Link House, 2c New Mart Road, Edinburgh EH14 14L.
- Changes to our privacy notice
Our privacy notice is regularly kept up to date and this version was updated on 8 November 2021. The latest full version is always available from our website.