Gym Membership Project

As a Registered Social Landlord we collect this information as the tenancy agreement we have with you is a legally binding contract.  We need the information to make sure we are abiding by the law in providing you with the house in the first place and then to allow us to continue to provide you with the services and support required by that contract.

As a tenant you have a number of rights and we need to make sure that you are aware of them if your circumstances change and this information allows us to do that.

 As a landlord we also have a duty to charge and collect a fair rent for the property, we use the information you provide to make sure we keep in touch with you and keep you informed of any action, including legal action we are taking if we have not been able to collect the rent for the property.

As your landlord we are also responsible for carrying out repairs to your property or improvements such as new kitchens, bathrooms or double glazing and the information you provide is used to organise this work.

We also collect some information that is called ‘special category data’. We collect this as we are legally required to make sure we provide services fairly and equally. 

This information is also collected prior to allocating someone a house to comply with legislation in making sure those in priority need are considered for a tenancy.

This will include information such as:

• ethnicity;
• disability;
• religion;

We do not share this information, and disability and ethnicity information is reported in an anonymous format to the Scottish Housing Regulator annually.

Information will be stored security on Link’s SharePoint platform.  

We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.

 To view how long we keep your personal data, please visit our retention schedule here

 

Caption

Data Type	Condition of Processing
Name	Consent
Address	Consent
Email address	Consent
Bank Details (for re-imbursement of travel expenses)	Consent

We will share your personal data with Pure Gym to allow your membership to be set up.   

We will receive information from Pure Gym about whether the membership remains active.   

If your details change, please contact  03451 400 100  to inform us to ensure that all of the information we hold about you is up to date.  

You can contact our data protection officer at datamanagement@linkhaltd.co.uk or by post to Link House, 2c New Mart Road, Edinburgh EH14 14L. 

You have the right to ask us for copies of your personal information. 

If any of the personal data we hold about you is wrong, you have the right to ask us to correct it.

You may request that we erase any of your personal data that is processed by us. This is also known as the ‘right to be forgotten’.

Please note that this is subject to a number of exemptions and so is not an absolute right.

You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

You have the the right to object to the processing of your personal information in certain circumstances . However, if Link can demonstrate that there is a compelling reason to process such personal data then we may refuse to stop processing your personal data.  

You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.